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How can we quickly tabulate our association election results when not every delegate carries the same weight?
A national association traditionally spent at
least two days to elect association officers and vote on policy
referendums for the association during their annual meeting.
Over 1000 association members from throughout
the country attended and each member had a vote that could represent
anywhere from one to several thousand delegates. This entire voting
process was completed with a pencil and paper ballot!
Counting the votes during their general session
was a long and tedious process that sometimes took more than one hour to
complete a single vote. The process also required a small army of
individuals to collect the paper ballots for counting and collating. At
that point, the votes were put into a report and then delivered to the
conference chairman to be presented to the members.
An enormous amount of time was wasted during
this process, which cost the association thousands of dollars in
facility rental time alone, not to mention the high cost for the
personnel to complete the process.
The association approached Meridia Audience Response
for a solution to their problem.
The issues:
- Reduce the time it takes to vote for officers
- Provide a method to easily modify statements in the constitution, and re-vote if a change is needed
- Increase the accuracy of the vote counts while including a weighted vote count customized to each keypad
The Meridia system was not only capable of
voting but was able to assign a weight to each individual vote to
accurately represent the many votes each delegate brought to the
process.
This drastically reduced the voting time
and--with the "Weighted Voting" feature--maintained accurate
representation during the voting process.
As a result, the entire voting process was
reduced to less than 5 hours!
Throughout the day, the Meridia system was
inspected and approved by one of the top accounting companies in the US
and accuracy was checked several times. In every situation, the Meridia
staff and the technical integrity of the RSVP system came through with
flying colors.
By using Meridia's service, the association
saved thousands of dollars in room fees and reduced their anxiety level
to a minimum during the entire election.
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"Voting for our officers and referendums takes forever and not every
delegate carries the same weight."
"An enormous amount of time was wasted during this process, which
cost the association thousands of dollars..."
The final result was very well received by the membership because it
not only answered their questions, but saved them valuable time away
from their offices.
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